Exhibitors

We invite you to exhibit and present at the Tapestry 2023 Conference on Friday, February 17, 2023. This is an amazing opportunity to connect with hundreds of K-12 educators from South Vancouver Island and beyond. The Tapestry Conference is proudly presented by the Cowichan Valley, Great Victoria, Saanich, and Sooke teachers’ associations

The online exhibiting site is intuitive and simple to use, however training about how to set-up and use your online booth will be available should you require it. Unlike exhibiting at in-person events, your booth will be visible days before and after the conference. Watch this video to see how easy it is to set-up your booth and what online exhibiting looks like. Your easy to personalize online exhibiting booth allows you to increase your exposure and broaden your audience by:

Displaying highlighted products and/or services,
Chatting face-to-face with potential customers via Zoom on the day of the conference,
Embedding videos and links to resources,
Hosting your own prize draw. Note that the collection of personal information must follow FOIPPA regulations and the prize draw must allow for one free entry per person, Prize draws cannot require purchasing and/or registering for a product and/or service.
Driving traffic to your organization’s site or e-commerce site.

To help drive traffic to your booth the Tapestry Conference will be hosting an exhibitor scavenger hunt. Exhibitors are encouraged to donate a prize for the scavenger hunt and in return will receive a discount on their booth fee. Exhibitors are responsible for shipping the prize to the winner. Exhibitors will be notified after the conference about who the winner is and how to arrange for delivery.

Please email Kristina at exhibitors@gvta.net with any questions or concerns.

*To qualify for a complimentary booth an organization must meet all of the following criteria. The organization must:

Be selected by the Tapestry Committee to receive a complimentary booth. There are a limited number of complimentary exhibiting booths.
Have non-profit status.
Be based in the school district of at least one of the Tapestry Conference sponsoring teachers’ associations: Cowichan, Greater Victoria, Saanich, and/or Sooke.
Offer products and/or services that are of value to educators as determined by the Tapestry Co-Chairs.
Donate a prize that has a minimum retail value of $10 and be responsible for the shipping and handling of the prize to the winner. The prize may constitute one or more items.The prize will be used as a letter hunt prize by the Tapestry Conference. The exhibitor donating the prize is responsible for delivering prize(s) to the winner. The Tapestry Conference will supply the exhibitor with the prize winner’s name and email address shortly after the end of the conference so that the exhibitor can arrange delivery of the prize to the winner. Examples of prizes: products and/or services from the organization or another business, physical and/or electronic gift cards, books, promotional items such as water bottles, stationary, etc.

Online exhibiting at the 2023 Tapestry Conference is very affordable with four different options to choose from:

Exhibitor Application

Type*
   Complimentary non-profit community booth* - With letter hunt prize donation (minimum retail value of $10), booth cost: - $0.00
   Paid Non-profit Community Booth - with optional letter hunt prize donation, booth cost: - $50.00
   Discounted for-profit exhibitor booth - with a letter hunt prize donation (minimum retail value of $20), booth cost: - $75.00
   For-profit exhibitor booth - with optional letter hunt prize donation, booth cost: - $100.00

Contact information

Company/Organization*

enter the name of the company/organization

Website

Note: The website address has to start with http:// or https://.

Contact Person

First Name*

enter the first name of the contact

Last Name*

enter the last name of the contact person

Contact - Email*

Note:This email address will be used for internal communication only.

Contact - Phone*

Street*

enter the address

City*

enter the city

Province*

enter the province/state

Postal Code*

enter the postal code

Exhibitor Letter Hunt Prize Donation

To help drive traffic to your booth the Tapestry Conference will be hosting an exhibitor letter hunt. Exhibitors are encouraged to donate a prize for the letter hunt and in return will receive a discount on their booth fee. The minimum retail value of the donated prize from non-profits should be $10 and $20 from for-profit organizations. Prize examples: products and/or services from the organization or another business, physical and/or electronic gift cards, books, promotional items such as water bottles, stationary, etc.. You will be responsible for shipping and handling the prize to the winner. The Tapestry Conference will draw the prize winner's name and contact you about arranging delivery of the prize.

What will you be donating as an exhibitor letter hunt prize?

Non-profit Community Booth Application

Please complete if you are applying for a complimentary non-profit booth.

Are you a non-profit organization?*
Yes
No

What products and/or services do you offer that are of value to educators?*

What school district are you primarily located in? *
    Victoria 61
    Sooke 62
    Saanich 63
    Cowichan Valley 65
    Other

To be considered for a complimentary booth please answer the following two questions:

How much do you spend annually on advertising, promotion, and exhibiting?

How much grant funding do you receive annually from corporate and government funding sources?

Optional: Please share any other information that you'd like the committee to consider when reviewing your exhibitor applicaiton.